I built an invoice-chasing robot in one afternoon (here's exactly how)
Nobody starts a business because they love reminding people to pay. But if you send invoices, you know the drill: day ten rolls around, the money isn't in, and now you're writing that carefully-worded "just following up!" email — again — while trying not to sound annoyed. Multiply that by every open invoice, every month, forever.
[YOUR STORY HERE — 2–3 sentences on why you built this one. Real details beat polish: the dummy business you tested with, what surprised you, what broke first.]
What the automation does
Once an invoice goes past due, the system takes over: a friendly nudge at day 3, a firmer one at day 7, a direct one at day 14 — by email, text, or both. The moment the invoice is marked paid, the sequence stops on its own. The owner never touches it.
How it's wired
The whole thing is one n8n workflow. Every morning it asks the invoicing tool (QuickBooks, Wave, and Stripe all work) for anything past due, checks how late each one is, and sends the matching reminder. A tiny log keeps it from ever double-sending.
[WALK THROUGH 3–4 NODES IN PLAIN ENGLISH. One short paragraph each. Include one real snag you hit and how you fixed it — that's the paragraph readers trust most.]
What chasing invoices by hand actually costs
A business sending 40 invoices a month spends around 5 hours chasing the late ones. At $30/hour, that's $150 a month — $1,800 a year — spent writing the same awkward email. And that's before counting the invoices that never get chased and never get paid.
Want this running on your invoices?
This exact build is my "Never chase an invoice again" package — flat $600, installed and tested with you, usually within a week.